ADP Employee Self-Service Guide

INTRODUCTION 

This guide provides information on actions that employees can take to view and change  their information through ADP Workforce Now. This system is the HR system of record, and  the employee information is utilized for many different purposes, including to communicate  to all Goldbelt employees.  

For all changes you should visit https://workforcenow.adp.com and log in with your  username and password created upon hire.  

Forgot your username and password? You can use the automatic system reset or email  [e-mail] to have your password reset 

VIEW PAY STUB 

Pay Statements 

Your pay statements for the entirety of your employment can be viewed in ADP. 

1. Log into ADP: https://workforcenow.adp.com 

2. Go to Myself > Pay > Pay & Tax Statements  

3. Select “View Statement” button to view pay statement.  

4. Once opened you may download or print from this page. 

VIEW TAX STATEMENTS 

Tax Statements 

Your annual tax and benefit statements are available in ADP by January 31st each year. Even after your  employment with Goldbelt ends you still have access to retrieve these documents electronically. 

1. Log into ADP: https://workforcenow.adp.com 

2. Go to Myself > Pay > Pay & Tax Statements 

3. Select “View Statement” button to view pay statement.  

4. Once opened you may download or print from this page.

VIEW AND UPDATE TAXES 

W4 Federal and State Tax Changes 

W4 Federal Taxes  

1. Log into ADP: https://workforcenow.adp.com 

2. Go to Myself > Pay>Tax Withholdings 

Note: Employees must complete the Federal W-4 before completing their state form. 3. In the Federal tile click Edit. 

4. Click Next, validate the information provided is correct, then click Next 

5. Answer if you are a Non-Resident alien or not, then click Next

6. Select your Filing/Marital Status (from Step 1(c) of the W-4), then click Next

7. Are you tax exempt? 

a. If yes, select I claim exemption from withholding for the current year and type Exempt in the box provided, and click Next. Then skip to step 10 

b. If no, select I do not claim exemption from withholding, then click Next

8. Review the Multiple Jobs section. If you decided to mark the check box in Step 2(c) of the W 4 for Multiple Jobs, click the check box in c 

9. In the Claim Dependents section, enter the number of qualifying children under 17 and  number of other dependents if applicable 

Result: The dependents dollar amount will be calculated. Click Next

10. Enter the following as applicable (whole dollars – no decimals): 

• In Other Income enter the dollar amount from Step 4(a) of the W-4 

• In Deductions enter the dollar amount from Step 4(b) of the W-4 

• In Extra Withholding enter the dollar amount from Step 4(c) of the W-4 

a. Then click Next 

11. Review the form for accuracy, then click the checkbox stating you have examined the form  and that is accurate 

12. Click Done

VIEW AND UPDATE TAXES 

W4 Federal and State Tax Changes 

State Taxes  

1. Log into ADP: https://workforcenow.adp.com 

2. Go to Myself > Pay>Tax Withholdings 

3. In the State tile, click Edit

4. Follow each of the prompts and select the appropriate response to the state tax fields as  they apply to you. Click Next 

5. Once, complete review your populated state tax form for accuracy 

6. If the information looks correct. Click Done 

Disclaimer: Human Resources can provide support on how to use the self-service ADP tax update  tool. Human Resources CANNOT provide tax advice on tax exemptions or deductions. Please consult  a tax professional for questions on your personal tax exemptions and deductions for federal and  state taxes.

VIEW AND UPDATE DIRECT DEPOSIT 

Direct Deposit  

1. Log into ADP: https://workforcenow.adp.com 

2. Go to Myself > Pay > Payment Options 

3. On the “Payment Options” page look to the “Bank Account Direct Deposit” box 

 

4. Click 

5. Clicking Add Bank Account will prompt you to do the following:

a. Routing Number and Confirm the Routing number in the box below

 

b. Click Next  

c. Account Number and Confirm the Accounts Number in the box below

d. Click Next 

e. Add the Account Type 

i. If this is another Checking Account, click the number that corresponds to  what checking account this will be (you can add up to 5 Checking Accounts)  ii. If this is a Savings Account, click the number that corresponds to what  Savings Accounts this will be (you can add up to 5 Savings Accounts)  

f. Once the Account type has been selected, select a Specified Amount of your  paycheck to go to this account

 

g. Click Next 

h. You will then Review your changes and click 

i. You have added a new Direct Deposit Account  

Direct deposit changes will be approved by HR based on payroll schedule entry deadlines. Direct  deposit changes do not take effect immediately and are processed as administratively feasible.  Every employee must have at least one account listed for direct deposit. If you remove your direct  deposit account you will receive a live check and your pay may be delayed. 

Disclaimer: If you, as the employee, enter your routing or account number incorrectly this may impact  the timing and method in which you receive your paycheck. If you, as the employee, enter direct  deposit information with errors in routing or account numbers; you will receive a manual check  mailed to your address, which can take up to 10 business days. By clicking save, you, as the  employee, agree that the direct deposit numbers were accurately input and Goldbelt is not liable for  errors made upon entry and any delays those errors may cause, due to the timing in receiving your  paycheck.  

If your account has been hacked or closed unexpectedly and you need an immediate change, please  reach out to [e-mail] to process.

VIEW AND UPDATE CONTACT INFORMATION 

Email  

1. Log into ADP: https://workforcenow.adp.com 

2. Go to Myself > My Information > Profile  

3. On your Profile click the Pencil Icon by your name: 

4. Scroll down until you see the “Contact” section 

5. In the Email box type out the email address you would like to update to 

6. Once you have updated your email click: at the bottom of the screen 7. You have updated your Email address  

Please Note: Work emails will default to the Goldbelt provided email addresses (if applicable) or  email addresses provided to HR. Work emails will be used for corporate communications (i.e., HR,  Benefits, and Payroll communications).  

VIEW AND UPDATE CONTACT INFORMATION Address  

1. Log into ADP: https://workforcenow.adp.com 

2. Go to Myself > My Information > Profile  

3. On your Profile click the Pencil Icon by your name: 

4. Scroll down to the “Address” Section  

5. Update your Address by filling in the boxes 

If you have an APO or FPO address you need to enter XX as the state for the address to be accepted. 6. Once you have updated your Address click : at the bottom of the screen 7. You have updated your Address  

A representative from HR will reach out to you with any questions upon receipt of address change. If you move to a different state, you will be provided new tax forms to complete based on your move.

VIEW AND UPDATE CONTACT INFORMATION Add Address  

1. Log into ADP: https://workforcenow.adp.com 

2. Go to Myself > My Information > Profile  

3. On your Profile click the pencil Icon by your name: 

4. Scroll down to the “Address” Section  

5. At the bottom of the “Address” Section click: 

6. Input your Secondary Address 

If you have an APO or FPO address you need to enter XX as the state for the address to be accepted. 7. Once you have added your Address click: at the bottom of the screen 8. You have added an Address  

Please note that the secondary address will not be used for any official correspondence.

VIEW AND UPDATE CONTACT INFORMATION 

Phone number 

1. Log into ADP: https://workforcenow.adp.com 

2. Go to Myself > My Information > Profile  

3. On your Profile click the Pencil Icon by your name: 

4. Scroll down to the “Contact” Section  

5. Update your phone number by filling in the boxes  

6. Once you have added or updated your phone number click: at the bottom of  the screen 

7. Please Note: Employees need to have at least one phone number in the system for contact  purpose. Incomplete phone number updates will not be accepted.

VIEW AND UPDATE EMERGENCY CONTACT INFORMATION Emergency Contact Information 

1. Log into ADP: https://workforcenow.adp.com 

2. Go to Myself > My Information > Profile  

3. Scroll down until you see the “Emergency Contact” box 

4. In the “Emergency Contact” box, click the pencil icon to update an existing contact or trash  icon to delete an existing contact 

5. To add a new Emergency Contact, click “add contact” in the Emergency Contact box

6. Input Full name, Relationship to you, and Phone number of contact.  7. Click Save 

8. Done 

Please note that we must have one emergency contact on file in your record. 

VIEW AND UPDATE LICENSES AND CERTIFICATIONS LICENSES AND CERTIFICATIONS  

1. Log into ADP: https://workforcenow.adp.com 

2. Go to Myself > My Information > Profile  

3. Scroll down to Professional Credentials 

4. Click Add

5. Elect applicable License or Certification from the drop-down list and add in additional details as  needed. The only required field is the License/Certification field. 

6. If you have multiple license/certifications to enter, please click save & add another to add  additional license/certifications to your record.  

7. If you are finished entering applicable license/certifications, click save